Chapter 5-Air Traffic and Other Initial Notification

 5-1 Notification between FSD and AAIU

 5-2 Air traffic, aircraft accident and incident notification and reporting

 5-3 Air traffic incident notification and reporting

 5-4 Aircraft operator notification

 5-5 Notification from airport ground operation

 5-6 Notification about accident / incident by any law enforcement party

 5-7 Other notification sources

 5-8 Notification about international accident or incident occurring in Jordan

 

CHAPTER 5   

Air Traffic and Other Initial Notification

Note 1: As a first step, Mandatory Occurrence report CAA/AAIU Form 31-19 or CAA/AAIU Form 31-19D occurrence shall be used to notify AAIU about any occurrence (see Appendix 2).

Note 2: AC 2201-1 reflects mandatory and voluntary occurrence notification and information (see www.carc.com).

5-1 NOTIFICATION BETWEEN FSD AND AAIU

    1.  FSD will immediately notify AAIU when it receives notification of an aircraft accident or incident from any source, similarly, AAIU will inform FSD about the accident / incident if it was notified by a non FSD source.   
    2.  If, AAIU intends to investigate the accident / incident, it will inform FSD.   
    3.  If AAIU received any notification by any means, full details are to be taken. A preliminary Notification Form (Form No. 31-3, appendix 2) is to be filled by the person who receives the notification and to be submitted to Director AAIU.   

5-2 AIR TRAFFIC, AIRCRAFT ACCIDENT AND INCIDENT NOTIFICATION AND REPORTING

ATC shall notify AAIU about Air Traffic incident, which includes Aircraft Proximity (AIRPROX), Near Mid Air Collisions (NMACs), pilot deviations, vehicle or pedestrian deviations, and other occurrences.

ATC should notify the concerned Airport Directorates and other organizations. 

a. What to Notify and Report

ATC  facilities shall report:   

  1. All known and suspected accidents. AAIU should be notified within two hours of the original accident report. (An example of a suspected accident is the simultaneous unexplained loss of radio communications and radar contact with an Aircraft).   
  2.  Accidents involving aircraft that departed a foreign country and whose first point of intended landing was in Jordan or aircraft that departed Jordan for a foreign country. For such accidents:
    1. Facility Accident Notification Form (Form No. 3l-1, appendix 2) and Aircraft Accident / Incident Preliminary Notice Form (Form No. 31-2, appendix 2) are to be completed.   
    2. Formal accident package should be prepared if the accident happened for Jordan ATC served aircraft.
       
  3. Aircraft incidents, selected criminal acts reported to, or by law enforcement agencies, emergency evacuations of aircraft, in-flight major component failures, and any incident that threatened or caused damage or injury to property, aircraft, or persons.   
  4. Overdue and missing aircraft when:  
    1. An aircraft on an Instrument Flight Rules (IFR) flight plan is overdue at the point of intended landing as stated in the flight plan and when the estimated fuel exhaustion time is exceeded. 
    2. An aircraft on an activated Visual Flight Rules (VFR) flight plan is 48 hours overdue at the point of intended landing as stated in the flight plan.   
    3. Information is received that search and rescue procedures have commenced for an aircraft that is not on a flight plan.   

b. How to Report

    1.  The ATC facility first receiving notification of a known accident or a suspected accident shall make a record initial notification using Form 31-1, appendix 2, which is a list of contacts.  
    2. Immediately after completing telephone notification using Form 31-1, the reporting ATC facility shall compile the required information, complete Form 31-2, appendix 2 and transmit it to AAIU.

c.  Completing the Form

    1. Complete part 1 of Form 3l-2 for all accidents and / or suspected accidents.  
    2. Complete part 2 of Form 31-2 when radio navigational aids, communications equipment, radar-automated systems or approach lights may have been or were involved. Notify appropriate personnel of the facilities potentially involved.  


 

 5-3  AIR TRAFFIC INCIDENT NOTIFICATION AND REPORTING

Air Traffic incident differs from an aircraft accident or aircraft incident. Air Traffic incident encompasses all problems not affecting the aircraft directly; e.g., NMACs, pilot deviations, vehicle, or pedestrian deviations, and maneuvers by pilots due to an emergency and/or traffic alert and collision avoidance system (TCAS) resolution advisory (RA) that result in a loss of separation. ATC incident differs from an aircraft accident or aircraft incident, which includes accidents, emergency evacuations, in-flight major component failures, and other occurrences.

What to report

ATC facilities shall report:   

    1. Near Mid Air Collision. (NMACs). 
    2. Aircraft proximity (AIRPROX) 
    3. Pilot deviations. 
    4. Incidents which adversely affect the capabilities of ATC facilities to provide services. 
    5. Maneuvers by pilots due to an emergency and/or TCAS / RA that result in the loss of separation. 
    6. Any other ATC incident that, in the opinion of the reporting facility or person, requires notification; e.g., vehicle, or pedestrian deviations. 

5-4 AIRCRAFT OPERATOR NOTIFICATION

a.In Case of Domestic Accidents: 

    1. Upon an accident, the aircraft Operator shall comply with JCAR Part 2201 by notifying AAIU immediately and by using the most expeditious means about the accident.

                The most expeditious are listed herein by priority bases:    

  • Telephone. 
  • FAX.  
  • Verbally if any of the above means is not feasible. 
  •  E-Mail.    
    1. Appendix 4 contains all the required addresses for contacting AAIU.
    2. After primary notification, the Operator should submit a written report to AAIU by any of the most expeditious means.
    3.  AAIU Investigator who receives the primary notification should use Preliminary Notification Form (Form No. 31-3, appendix 2) and fill it out completely. 

b. In Case of Incidents:

    1. All required reports are to be sent immediately to AAIU by using the most expeditious means and complying with JCAR Part 2201, 91,119,121, and 125.

The required reports are:

  • Incident / Accident Report. 
  • Pilot Report.
  • Mechanical Reliability Report (MRR) if applicable.
    1. The Operator and his personnel are responsible and accountable to notify AAIU about any accident / incident either occurred to aircraft or any of the Operator’s facility.  

c.In Case of International Accidents/Incidents Involving Jordanian Registered Aircraft or Jordanian Operator is Involved:

 The Operation Department and Director Quality Assurance and Control are responsible to notify AAIU about the accident/incident.  

5-5 NOTIFICATION FROM AIRPORT GROUND OPERATION

  1.  If any of the Airport Ground Operation personnel witnessed an accident/incident or informed by any means about accident/incident, he / she should immediately pass the notification, by the most expeditious means to AAIU.

The most expeditious are listed herein by priority basis:    

  • Telephone.  
  • FAX.
  • Verbally.  

All required AAIU addresses are listed in Appendix 4.  

AAIU investigator who receives the notification should immediately start filling out the Preliminary Notification Form (Form No.31-3, appendix 2).

  1. After the primary notification is passed to AAIU, Ground Operation should submit a written report:
  2. AAIU should be notified about any ground accident / incident, if required, AAIU will delegate the Investigation to Ground Operation by using Investigation Delegation Form (Form No31-7, appendix 2).         

 

 5-6 NOTIFICATION ABOUT ACCIDENT / INCIDENT BY ANY LAW ENFORCEMENT PARTY

  1. Upon notification by any witness and by any means about any aircraft accident / incident Law Enforcement personnel should pass the notification, by using the most expeditious means, to DGCAA office, ATC or AAIU whichever is closest.  
  2. Upon receiving the notification, from the Law Enforcement Agency directly, from DGCAA office or ATC, AAIU Investigator should start filling out the Preliminary Notification Form (Form No.31-3, appendix 2). If there is any missing information, AAIU shou1d contact the notification source by any means to gain this information. 
  3. In case of criminal action to aircraft or passenger onboard during flight, Law Enforcement Agency should immediately notify DGCAA and / or AAIU. Criminal actions include but not limited to hijacking, unruly and disruptive passengers, and threat during flight.  

5-7 OTHER NOTIFICATION SOURCES

  1. If any airport employee or any person, passenger, visitor or any one witnessed aircraft accident / incident, he / she should immediately notify the nearest airport office (e.g. Information Center) who in his turn will pass the notification to AAIU.
  2. AAIU investigator should start filling out the Preliminary Notification Form (Form No.31 -2, appendix 2). If there is any missing information, AAIU Investigator may call the involved airport office who in his turn will try to convince the witness to stay for a short period in order to meet the AAIU Investigator and complete the Form. AAIU will inform the witness that he may use Witness Statement Form (Form No.31-4 or 31-8, appendix 2).  
  3. AAIU Investigator shall use the most  comfortable means while interviewing the witness in order to extract the needed information.  

 

5-8  NOTIFICATION ABOUT INTERNATIONAL ACCIDENT OR INCIDENT OCCURRING IN JORDAN

  1. a.ICAO Annex 13 listed the required information that may be provided to the State of Registry, Manufacturer, Operator or Design depending on the occurrence (i.e. Accident or Incident) of the involved aircraft as follows:

    1. For accidents identifying abbreviation ACCID, for serious incidents INCID. 
    2. Manufacturer, model, nationality and registration marks, and serial number of the aircraft.
    3. Name of owner operator and hirer.
    4. Name of the pilot in command.
    5. Date and time (local, time or UTC) of the accident or serious incident.
    6. Last point of departure and point of intended landing of the aircraft.
    7. Position of the aircraft with reference to some easily defined geographical point and latitude and longitude. 
    8. Number of crew and passengers aboard, killed and seriously injured, and other killed and seriously injured.
    9. Nature of the accident or serious incident and the extent of damage to the aircraft so far as known.
    10. An indication to what extent the investigation will be conducted or is proposed to be delegated by the State of Occurrence.
    11. Physical Characteristics of the accident or serious incident area.
    12. Identification of the originating authority.

  2. All the above information is to be entered in the International Accident / Incident Notification Form (Form No. 3 1-9, appendix 2) by AAIU.
  3. After the Form completion it should be sent to the State of Registry, a copy may be sent to the State of Operator. All states indicated in Annex 13 maybe also copied.
  4. The up-to-date contact information of aircraft accident investigation authorities in other States is made available in Doc. 9756, part I, appendix 2 to Chapter 4 and in the ICAO web-site. 

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